You shouldn’t have to put out fires within the department.

No more failed audits or avoidable accidents. Papertrail is a powerful solution that helps fire brigades record equipment maintenance and stay compliant.

20,000,000

Inspections Completed

Fall protection is the most frequently cited violation by HSE

You need eyes on your entire fleet. At all times.

Having uninspected or out-of-date operational equipment is not an option for a fire brigade. You need to know where all your equipment is, whether it’s battle-ready and whether it needs replacing.

Just one faulty breathing apparatus can mean hefty fines— and even lost lives.

There’s more than your reputation at stake every time you fail an audit or can’t produce the paperwork indicating your operational equipment is safe-to-use.

7.3 M

Working days lost to workplace injuries

£1.8 M

Largest fine yet for violating safety regulations

Clunky systems from the last century hinder more than they help.

Keeping your brigade on top of routine updates, maintenance and admin is challenging when you’re tracking inspections and inventory manually.

Lack of inventory visibility

Slow and painful search

Require constant updates

Unreliable record history

Lack reminders and alerts

Not built for collaboration

Difficult to achieve accreditation

You need a reliable solution that won’t cost you 10x in admin time and human errors.

Get Papertrail, a powerful solution that helps fire brigades record equipment maintenance and stay compliant.

Try free for 45 days

Keep your fleet ready-to-go with full visibility on all brigade equipment.

Get a centralised view

Monitor all available equipment with status data, manufacturer details and checklists in one place.

Create a clean and standardised inventory

Track fleet and equipment details— including serial numbers, purchase and repair dates, usage records and more.

Scan items for easy access and run universal searches

Get a simple system to navigate and search for equipment records, including across all your stations.

Use the task manager

Stay accountable on corrective actions like repairs and replacements once a problem has been identified.

Implement a stress-free inspection schedule that helps you stay compliant.

Add or schedule inspections

Set up station, fleet and operational equipment inspections based on the necessary frequencies.

Get alerts and reminders

Stay on top of upcoming inspections, maintenance or replacement deadlines.

Use checklists to streamline inspection

Rely on manufacturer-approved or bespoke checklists to standardise your inspection processes.

Access detailed analytics

Make inventory reports, inspection outcomes and more part of equipment records.

Generate any certificate, at any time

Pull up any certificate of conformity, LOLER Report of Thorough Examination or other inspection record the minute you need it.

Simplify your compliance process

Streamline inventory management

Keep track of equipment in real-time, ensuring that all necessary items are readily available when needed.

Automate inspections

Reducing the risk of human error and ensuring that all inspections are completed on time.

Analyze compliance data

Identify trends and patterns in your inspection data and make informed decisions to improve your compliance processes.

Maintain up-to-date records

Easily store and access inspection records and other compliance documentation, keeping everything organised and up-to-date.

Get easy setup and a system your fire brigade will love using.

Invite users and involve different stakeholders

Papertrail makes collaboration simpler by allowing you to invite users and control the level of access by setting permissions while enforcing accountability.

Migrate with zero data-loss, no delays and minimum starting trouble

Switch to an intuitive, user-friendly system that ensures you hit the ground running. Simply share your data via spreadsheets and we’ll take care of the rest.

Control user access

Control who has access to sensitive data and features, ensuring that only authorised personnel are able to view, edit, or delete important information.

Customise user permissions

Set user permissions based on roles and responsibilities, improving efficiency and reducing the risk of errors or misuse of data.

We help fast-moving fire stations keep their equipment safe and compliant.

On average, our customers save 8-10 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest—things were pretty rough.
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There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail: to become an integrated asset and equipment management system for the 21st Century.

Over the course of 8 years, we've helped businesses across 45 countries transform their clunky inspection processes into sleek and efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.

Switch to Papertrail today

Free 45 day trial

Here's how simple inspections are with Papertrail

Scan or search for equipment on the Papertrail app

View all details and history of the item instantly

Complete the inspection checklist and add supporting evidence

Save the record to your system automatically and track all updates

We take support seriously our customer reviews are evidence.

Data migration support

Our team will handle the entire process of data migration for you. So you can start using Papertrail with your inventory already set up, and get to work right away!

Under 8 minute response time

Give us a ring or send us a message via chat during work hours, and we'll be there to help instantly!

Visit Help Center Ask a question

Rated 4.6

“The support from Papertrail has been excellent. Not that we have needed much as most problems have been easily solved.”

Bob K, Team Leader

"Mobile app means I can update inspections wherever I work, even with no signal. Really quick to get answers from their team too!"

Dafydd J. Network Manager

Common Questions

Will my team adopt the software?

Yes! We have a 99.9% client retention rate because Papertrail works better than anything else and it's ridiculously easy to use.

If your teams can use a phone, they can use Papertrail. It takes 5 minutes or less for users to understand the product. Our user interface provides plenty of help and guidance. We can guarantee that software adoption will never be an issue.

How long will it take to get my entire volume of assets into the software?

Less than 24 hours. And we will do it for you!

You just need to sit back and focus on the important parts of your business and leave the data migration to us!

Is it easier than using spreadsheets?

Yes! Spreadsheets get really complicated once your inventory starts growing, with hundreds of documents and folders with no reminders for inspections and no accountability and prone to user entry errors. In short they are a nightmare for asset management and inspections.

Papertrail is better than spreadsheets in every single aspect, whether it's ease of use, features or functionality.

Try it for free for 45 days and see for yourself!

Do you have a specific feature I need?

Papertrail is a modular solution that can be customised to fit your requirements.

We offer features like printing reports, custom checklists, NFC, RFID, and barcode scanning. If there's a specific feature vital to your business, we either have it or are working on it. Your needs are our priority!

“The time Papertrail saves us is just phenomenal.

We were recording vital information and data onto a spreadsheet.That spreadsheet was getting copied to a PDF which was getting uploaded onto one system and then filed in another system, across all three sorts of inspections. It just took forever.”

Head of Operations - UK Fire Brigade

Help your fire brigade save time and lower risk with Papertrail.

Book a discovery call

Free 45 day trial, no credit card required