TESTING, INSPECTIONS & CERTIFICATIONS
The inspection and certification platform for regulated industries
Schedule inspections, record them on site, produce certificates and share records with your clients, in one platform set up around the way you work.
No credit card required.
26M+ inspections, recorded by
Trusted by
Checklist Editor
Inspect
Use manufacturer-approved checklists for any equipment type, from lifting gear to PPE inspection records. Build your own with the Checklist Editor on Expert and Enterprise.
Which industry are you audited in?
26,000,000+ inspections completed across 17 industries.
Renewables
Wind technician safety kit, GWO records and turbine equipment, onshore and offshore.
Rope Access
Pre-use checks to detailed inspections, in line with IRATA ICOP.
Adventure Safety
Ropes course and climbing wall inspections, aligned to EN 15567, ready for your AALS inspector.
Arboriculture
LOLER records for climbing kit, rigging and chainsaw equipment.
Fire & Rescue
BA testing, daily checks and appliance walkarounds, logged and certified.
Energy & Utilities
Statutory compliance records for grid and network teams.
Facilities Management
EICR, gas and fire safety inspections across every site.
Construction
Scaffold, plant and temporary works inspections, evidenced against CDM.
Schools & Universities
Inspections and certificates for every building on campus.
Lifting
LOLER thorough examinations: scheduled, recorded, evidenced.
Maritime & Ports
LOLER inspections for ports and harbours, aligned to the Ports & Marine Facilities Safety Code.
Local Government
Inspections for council services, from waste collection to leisure centres.
Events & Entertainment
ABTT Section M and LOLER inspections for theatre rigging, venues and live events.
Oil & Gas
Inspections and certificates offshore and onshore, evidenced against LOLER and the MODU Code.
Mining
LOLER and PUWER inspections for quarry plant, lifting equipment and PPE.
Healthcare
Hospital and theatre equipment inspections for day and night teams, with staff competency on record.
NDT
Calibration certificates and inspections for your NDT instruments.
The inspections get done. Proving they were done is the part that costs you.
Certificates, records and renewals, all in one place
Certificates that take a full afternoon to write up
Customers chasing for paperwork
No single audit trail
Spreadsheets buckle at volume
Records scattered across systems
Renewals and deadlines missed
Papertrail.io
PaperEverything you need, in one platform
Schedule Manager
Set inspection frequencies from daily pre-use to annual thorough examination, with an alert before each one is due.
Checklist Editor
Use manufacturer-approved checklists for any equipment type, from lifting gear to PPE inspection records. Build your own with the Checklist Editor on Expert and Enterprise.
Share via PartnerHub
Invite partners outside your account to shared records. Activities, inspections, tasks and note uploads stay in sync automatically.
Scanning (NFC/QR/RFID)
Tag equipment and pull up its full history, even offline once your account has synced.
Task Manager
Turn failed inspections into corrective actions, assigned and tracked.
Analytics
Compliance status and inspection trends across every location, in one view.
Schedule Manager
Set inspection frequencies from daily pre-use to annual thorough examination, with an alert before each one is due.
Checklist Editor
Use manufacturer-approved checklists for any equipment type, from lifting gear to PPE inspection records. Build your own with the Checklist Editor on Expert and Enterprise.
Share via PartnerHub
Invite partners outside your account to shared records. Activities, inspections, tasks and note uploads stay in sync automatically.
Scanning (NFC/QR/RFID)
Tag equipment and pull up its full history, even offline once your account has synced.
Task Manager
Turn failed inspections into corrective actions, assigned and tracked.
Analytics
Compliance status and inspection trends across every location, in one view.
1 of 6
Share your records with clients, suppliers and contractors
PartnerHub connects your account to the organisations you work with, so they see the records you share, and every update to them, in their own workspace. Share one item, a selection or whole folders, and they get the full inspection history behind each record, not a PDF to file and chase. When equipment changes hands, its record and history move with it. More than 40,000 records are shared through PartnerHub today.
Connect
Invite a client, supplier or contractor once. If they are new to Papertrail, a free workspace is set up for them
Share
Share one record, a selection or whole folders. Nothing else in your account is visible to them
Updates
Every new inspection, task and note on a shared record shows in their workspace, with its history from day one
Control
Stop sharing at any time without ending the partnership. They keep the record as it stood
The rules you're audited against, built in
Papertrail is configured around the standards you are audited against, from statutory thorough examinations to industry codes of practice.
Customer experiences that speak for themselves
“We recently had our highest ever audit score of 97.8% thanks in part to the adoption of Papertrail within our business.”
Dave Jensen
QHSE Director, Glacier Energy
- ISO 27001, British Assessment Bureau (opens cvs.babcert.com)
- LEEA Associate Member
- IRATA International Associate Member
- GetApp Category Leaders 2025, GetApp User Reviews 4.7
- Capterra Shortlist 2025, Capterra 4.7 (opens www.capterra.co.uk)
- Software Advice Front Runners 2025, Software Advice 4.7
Common questions
Will my team actually adopt it?
Papertrail is built around the inspection your team already does: scan a tag, work through the checklist, save. Hogan Group runs it across a team aged 18 to 79 on minimal training, and our support team's average first response time is under 8 minutes.
Can you migrate us from spreadsheets or another system?
You bring your equipment across from a spreadsheet with our Import Tool: upload a CSV, match your columns, then check and correct the data in a grid before anything is created. Records matched against the Papertrail Product Directory arrive with the right checklist and images already attached. We set up your folder structure, frequencies and states with you first, and help move historical records across.
Do you support LOLER, IRATA, GWO, or my standard?
Yes. Papertrail's schedules, checklists and certificates are configured around the standards you're audited against, including LOLER, PUWER, IRATA, GWO, EN 365 and more. See the standards section above, or ask us about yours on a demo.
How is this different from the CMMS or ERP we already have?
A CMMS is built to schedule maintenance; Papertrail is built to prove compliance. It's purpose-built for inspection and certification evidence: the checklists, the competent-person sign-off, the certificate and the audit trail. It is built to share that evidence with clients and auditors, and to sit alongside your CMMS or ERP rather than replace it.
See Papertrail running on your own records
Book a demo and we'll walk through it with your own equipment, or start for free and record your first inspection.
26 million inspections recorded· Data migration service· No obligation.
Last reviewed on . MJB.