Standardise your inspection processes and prove compliance

With a streamlined inspection management system built for the Facilities Management industry.

Try for 45 days or speak to our team today 

20,000,000

Inspections Completed

Managing facilities across multiple sites using spreadsheets and paper systems is difficult

Lack of current status

Slow and painful search

Require constant updates

Unreliable record history

Lack reminders and alerts

Not built for collaboration

Difficult to demonstrate compliance

They’re costing you 10x in admin time, errors and hidden costs.

Get Papertrail and transform the way you record and store inspection evidence.

Manage, monitor and maintain your assets with a robust and efficient cloud-based platform. Carry out inspections efficiently, maintain reliable records easily and get complete visibility over your inventory with Papertrail.

Book a demo or speak to our team today 

Maintain inspection records easily with custom templates built for the Facilities Management industry

Electrical and Fire Safety

Equipment management compliance in line with service agreements

Utilities Compliance

Vehicle and tool inspection management

Staff Competency

Insight into staff training and qualification needs

First Aid

Management of First Aid and
AED

Incident Reporting

Manage incidents, analyse hotspots and identify trends

Grounds Inspection

Customise checklists to ensure thorough inspection of your facilities

HVAC Management

Specialist equipment management schedules

Get access to your entire inventory from one dashboard.

Quickly add or import equipment

Search your products, get safety information from our PPE directory and import it directly into your system.

Get all your information in one place

Track and view multiple variables per item such as identifier, serial number, purchase date, inspection history and current status, in one place.

Search through all records and products

Search through items with lightning speed and update unique records from any place, any time.

See inspections and statuses at a glance

Know when you're missing equipment, what items are due for inspection and when, highlight which ones are overdue and report on status.

Stay updated with reminders

Schedule inspections, set up their frequency and keep informed with reminders. Never miss an inspection again.

Reduce the risk of accidents and avoid fines with quick, effective inspections.

Streamline your inspection process

Speed up the process of carrying out inspections with barcodes, serial numbers, RFID technology, photos and location services.

Make documentation easier

Standardise your inspection process with easy to use checklists. Make your documentation comprehensive with photographic evidence and custom fields.

Bulk inspect products

Inspect multiple products in one go and cut the unnecessary back and forth.

Work on the go

Complete checklists, conduct audits and inspections and share reports directly from your phone with our mobile app.

Save time and maintain inspection standards with checklists built for Facilities Management

Plant room checklists

Fire safety checklists

Bespoke site checklists

PAT test checklists

Customisable risk assessments

Prove compliance easily with up-to-date inspection records.

Track inspections

Create time-stamped records with complete inspection details including who inspected the equipment, the location, status and service history.

Use pre-built templates

Maintain records easily using our pre-built templates and forms, tailored to your industry.

Simplify any type of inspection

Track any form of inspection or certification such as LOLER, vehicle tax, insurance, appraisals; anything that requires a periodic check within your company using Papertrail.

Show proof of compliance

Generate reports, exports and certificates to provide the evidence you need to prove compliance to industry standards and international regulations.

Prove your staff’s competence

Prove that your staff are competent to handle the equipment they use with staff certification management, using Papertrail.

Automate manual tasks and collaborate with your team.

Assign task and deadlines

Assign tasks and responsibilities to your team members with deadlines and ensure everyone knows what they need to do.

Get timely notifications

Get notified when a product is nearing the end of its shelf life. Never issue equipment that should be retired.

Manage user permissions

Set permissions and restrict access to folders with a few simple clicks.

Set up automated workflows

Build automated workflows to eliminate boring repetitive tasks such as changing dates, copy and pasting information across documents etc.

On average, our customers save 8-10 times more than they invest in Papertrail.

We've personally tried every single existing safety and compliance method out there. And we'll be honest—things were pretty rough.
‍
There had to be something better than complicated tools and messy spreadsheets from last century.

So, we built Papertrail: to make safety management effortless and modern.

Over the course of 11 years, we've helped businesses across 45 countries transform their chunky inspection processes into sleek, efficient systems.

Move to a simpler, faster way of maintaining accurate records and proving compliance.

Switch to Papertrail today

Free 45 day trial

“It was a council-approved solution and it seemed like just the thing we were looking for to help capture the data from our refuse collection service inspections.

Inspectors can record something once and the system will do all the work behind the scenes. We’ve seen an increase in the reporting.
‍
We’re not chasing inspections these days.You can ensure consistency across the board."

Matthew Long 
Depot and Infrastructure Manager

Here's how simple inspections are with Papertrail

Scan or search for equipment on the Papertrail app

View all details and history of the item instantly

Complete the inspection checklist and add supporting evidence

Save the record to your system automatically and track all updates

We take support seriously; our customer reviews are evidence.

Data migration support

Our team will handle the entire process of data migration for you. So you can start using Papertrail with your inventory already set up, and get to work right away!

Under 8 minutes response time

Give us a ring or send us a message via chat during work hours, and we'll be there to help instantly!

Visit Help Center Ask a question

Rated 4.6

"It's the Ronseal of the facilities management software world, it does exactly what it says on the tin"

Bob K, Team Leader

Still got questions?

Speak to a member of our team and find out how Papertrail saves time and keeps you compliant.

Book a discovery call

Free 45 day trial, no credit card required